Coverage window
Coverage runs eight consecutive hours from the agreed start time. Any pause requested by the client counts toward the window.
Events template
Wedding photography contract template with payment schedule
A free wedding photography contract template: 8-hour coverage, second shooter, gallery delivery, and a 25/50/25 payment schedule that charges itself as the work completes.
Free software, unlimited seats. AirInk charges 0.49 percent when a milestone releases.
Plain language
What this template covers
Full-day coverage hours, start time, and who is shooting
Second photographer and any assistant included in the rate
Edited gallery size and the delivery window after the wedding
Overtime rate and how it is approved on the day
Travel, parking, and meal expectations
Image usage rights for the couple and for your portfolio
Payment schedule
The milestone structure it ships with
Each stage charges when it clears. Nothing is collected upfront and AirInk never holds your money.
- 25%1Booking deposit
Reserves the date.
- 50%2Pre-event balance
Due 7 days before event.
- 25%3Gallery delivery
Released on gallery download.
Percentages are the default. Change any stage before you send the contract.
Preview
Key clauses
Delivery
The edited gallery is delivered within six weeks of the event date. The final payment is charged when the gallery link is released.
Cancellation
The booking deposit is non-refundable inside 60 days of the event. Outside 30 days, 50 percent of the paid balance is refundable.
Overtime
Overtime is billed at $350 per hour in 30-minute increments and is added as a separate milestone the client approves.
Cancellation
Deposit non-refundable inside 60 days of event; 50% refund of balance outside 30 days.
Late and overtime
Overtime billed at $350/hr in 30-minute increments.
AirInk templates are starting points written in plain language, not legal advice. Review anything binding with your own attorney.
Questions
Frequently asked
How much deposit should a wedding photographer take?
This template uses 25 percent at booking. That is enough to hold the date and cover your calendar risk without asking a couple to fund most of the job a year early. You can change the split before you send it.
When does the client actually get charged?
The deposit charges when the contract is signed. The pre-event balance charges seven days before the wedding. The final 25 percent charges when you deliver the gallery. Nothing is collected upfront or held by AirInk.
What if the couple cancels?
The template makes the booking deposit non-refundable inside 60 days and refunds half the remaining paid balance outside 30 days. Because later milestones have not charged yet, there is nothing to claw back.
Does this template cover a second shooter?
Yes. Two photographers are named in the scope, so the couple cannot later argue the second shooter was an add-on.
What does AirInk cost to use this?
The software is free with unlimited seats. AirInk charges 0.49 percent when a milestone releases, with bank transfer processing included in that fee. Card processing is itemized separately at the rates shown in your fee schedule as its own line.
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