Damage and loss
Missing or damaged items are charged at replacement cost plus 15 percent at the post-event inspection.
Rentals template
Event rentals contract template with delivery and pickup
A free event rentals contract template: delivery, on-site setup, next-day pickup, damage handling, and a three-part payment schedule.
Free software, unlimited seats. AirInk charges 0.49 percent when a milestone releases.
Plain language
What this template covers
Inventory list, quantities, and substitutions
Delivery window, setup, and next-day pickup
Site access, surface, and power requirements
Damage, loss, and replacement pricing
Weather holds for tents and outdoor items
Payment schedule
The milestone structure it ships with
Each stage charges when it clears. Nothing is collected upfront and AirInk never holds your money.
- 30%1Reservation deposit
- 60%2Balance
Due 14 days out.
- 10%3Post-event inspection
Percentages are the default. Change any stage before you send the contract.
Preview
Key clauses
Access
The client provides a clear delivery path and a level surface. Extra labor from blocked access is billable.
Cancellation
The reservation deposit is non-refundable inside 30 days.
Cancellation
Deposit non-refundable inside 30 days.
Late and overtime
Missing/damaged items charged at replacement cost + 15%.
AirInk templates are starting points written in plain language, not legal advice. Review anything binding with your own attorney.
Questions
Frequently asked
How is damage billed?
The final 10 percent milestone is the post-event inspection. Documented damage is added there at replacement cost plus 15 percent, with photos attached to the milestone.
What if the site is not ready at delivery?
The access clause makes extra labor billable, so a blocked loading dock does not come out of your margin.
Can I use this for tent rentals?
Yes. Add a weather hold note to the scope covering when you will not install and how the reschedule works.
Keep reading
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