Staffing
Staff hours are listed in the scope. Additional hours are billed at $45 per hour per person.
Events template
Buffet catering contract template with staffing
A free buffet catering contract template: buffet menu, service staff hours, rentals coordination, and a four-stage payment schedule.
Free software, unlimited seats. AirInk charges 0.49 percent when a milestone releases.
Plain language
What this template covers
Buffet menu, quantities, and replenishment plan
Number of service staff and their hours
Rentals you coordinate versus rentals the client provides
Setup and breakdown windows
Additional staff hour pricing
Payment schedule
The milestone structure it ships with
Each stage charges when it clears. Nothing is collected upfront and AirInk never holds your money.
- 25%1Deposit
- 25%2Menu confirmation
- 40%3Final balance
- 10%4Post-event
Percentages are the default. Change any stage before you send the contract.
Preview
Key clauses
Refunds
Half the paid amount is refundable outside 45 days. Nothing is refundable inside 14 days.
Rentals
Rentals coordinated by the caterer are billed itemized separately and returned within the agreed window.
Cancellation
50% refundable outside 45 days; non-refundable inside 14 days.
Late and overtime
Additional staff hours at $45/hr each.
AirInk templates are starting points written in plain language, not legal advice. Review anything binding with your own attorney.
Questions
Frequently asked
How is this different from the plated catering template?
Buffet service prices staff hours as their own line and uses a 45-day refund window instead of a 10-day headcount lock, because buffet quantities flex more easily.
What if the client adds staff on the day?
Add a milestone for the extra hours at $45 per hour per person. The client approves it in the app and it charges the card already on file.
Does the template cover rentals?
Yes. It states which rentals you coordinate, that they are billed itemized separately, and when they must be returned.
Keep reading
Related templates and pages
Use this template free
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